Open Bid Invitation [Tender for Security Services]
Korean Cultural Centre India Bid Invitation #2024
Open Bid Invitation [Tender for Security Services]
1. Description: tender for security and housekeeping services
2. Registration Due: 8th December 2024 (by 24:00)
- Email the required documents below to register@koreanculture.in
● Registration form (Attached [Form1]) 1 Copy
● Business license (1 Copy)
● Brief portfolio (1 Copy, including portfolio of past performances for the last 3 years, scale of the company, credit-rate, current references, etc.)
● Bidding Price Proposal (Attached [Form 2]) 1 Copy
3. Bidding Result: To be informed individually via email or call
4. Bidding Decisions:
●We take the open competitive bidding method. Only bidders which submitted proposal estimate lower that EIR will be reviewed, and after the review the most qualified bidder will be awarded with project.(Comprehensive factors, including EIR, size of the company, past performances, etc will be considered during review.)
5. Expected Investment Range: Under Rupees 55,00,000(18% GST included)/ 1year,
6. Contract Schedule:
● Contract Signing: Within 3 days from the result announcement
●If the successful bidder does NOT wish to continue the contract, it is required that the bid deposit (5% of the EIR, waived at registration) be paid to the Korean Cultural Centre(*Decree Article 37, 38)
●Contract Period: 1st January 2025 ~ 31 December 2025
7. Bidding Invalidation:
●Applicants that do not meet the stated qualifications are not considered for this bid.
●Applications with insufficient, forged and counterfeit documents are not considered.(*Decree Article76)
8. Others:
●All bidders are obliged to be fully aware of information specified in bid invitation. The Korean Cultural Centre is not held responsible for any issues arising from misinterpretation by bidder
●The Korean Cultural Centre promotes transparency and fairness in contracts (Decree Article 5-1, and a successful bidder must sign ‘Pledge to Implement Integrity Pact’ and ‘Confidentiality Agreement’.
●The Korean Cultural Centre may request bidding deposit, contract deposit and/or Security deposit for defect repair according to the *Decree Article 37, 50, 62.
●Any difference of interpretation would follow the interpretation of the Korean Cultural Centre.
●Inquiry: register@koreanculture.in
●Enforcement Decree of the Act on Contracts to which the State is a Party(Korea)
26nd November 2024
Korean Cultural Centre India
The Embassy of the Republic of Korea
[ F O R M 1 ] B i d d i n g R e g i s t r a t i o n | |||||
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Business Information | Name of Business |
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Address |
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CEO |
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Brief Introduction (Size, business area, etc.) |
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Bidding Information | Bidding Invitation # | The Korean Cultural Centre Bidding Invitation #2024 | |||
Project Description | Tender for Security and Housekeeping Services | ||||
Main Point of Contact |
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Name : Position/ Title : Direct number : E-mail : | |||||
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Bidding Deposit Waiver |
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By entering the bid, it is agreed that the waived deposit should be paid in case that the successful bidder do not continue the contract procedure. | |||||
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We, as a qualified business, would like to participate in the open bid at Korean Cultural Centre India, The Embassy of the Republic of Korea. We agree with all the conditions and procedures announced in the Open Bid Invitation, and thus submit all the required documents to enter the bid.
※ Attachment: Required documents mentioned in the Invitation - Business License (1 Copy) and other related licenses (if any, 1 Copy each) - Brief Portfolio (1 Copy, including past performances last year and current references) 2024 NAME (SINGNATURE)
TO TH E KOREAN CULTURAL CENTRE INDIA | |||||
[Form 2] Bidding Price Proposal | |||
Project Description | Tender for Security and Housekeeping Services | ||
Bidding Invitation # | The Korean Cultural Centre Bidding Invitation #2023 | ||
Contract Period | 1st January 2025 ~ 31 December 2025 | ||
Ordering Organization | Korean Cultural Centre India, The Embassy of the Republic of Korea | ||
Bidding Price | Under Rupees (GST Included) | ||
Bidding Deposit Waiver (Pledge of Payment) | ※ By entering the bid, it is agreed that the waived bidding deposit will be paid if the successful bidder does not wish to continue the contract procedures.
a. Bidding Deposit Rate: 5% of the Bidding Price b. Payment method: Cashier’s Check c. Payment to: Korean Cultural Centre India, The Embassy of the Republic of Korea,25-A, Ring Road, Lajpat Nagar 4, New Delhi-110024 | ||
Bidder Information | Business Name |
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CEO |
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Point of Contact | Name |
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We would like to submit our bidding price above with the attached contract. ※ Attachment: Contract plan including personal, yearly management plan 2024
NAME (SINGNATURE)
TO TH E KOREAN CULTURAL CENTRE INDIA | |||
DUTIES AND RESPONSIBILITIES OF SECURITY STAFF
1. The Security and Housekeeping Agency will be responsible for overall security arrangements of the Korean Cultural Centre Premises. Patrol the premises always, maintain order and establish their presence in the Korean Cultural Centre premises.
2. Security and Housekeeping Agency will ensure that all instructions of the administration are strictly followed and there is no lapse of any kind.
3. Security shall also abide by the guidelines and maintain a professional decorum any fights or unreasonable behaviour , Chewing Tobacco , Smoking , Drinking shall not be tolerated.
4. Security and Housekeeping must take initiative with cleanliness of the premises on regular and repeated basis if required. In Case of any events the housekeeping must be present for the arrangements .
5. No items are allowed to be taken out without proper Gate Passes issued by the authorize officers as laid down in the contract for in-out movement of vehicles, goods or any material.
6. Deployment of Guards/Security Supervisors will be as per the instructions of the authorized officer of Korean Cultural Centre India from time to time and the security agency will be responsible for their optimum utilization.
7. The Guards on patrol duty should take care of all the equipments etc. installed in the inside and outside of the Korean Cultural Centre India.
8. It should be ensured that flower plants, trees and grassy lawns and other belongings are not to be damaged either by the staff or by the outsider or by any means.
9. The Security Guards/Supervisors should be trained to extinguish fire with the help of fire extinguishing cylinders and other fire- fighting material available on the spot.
10. In emergency situations, security staff/supervisor/Senior Security Supervisors deployed shall also participate as per their role defined in the disaster management plan, if any, Security personnel should be sensitized for their role in such situations.
11. The Security Guards shall assist the visitors in reaching their desired department/locations
12. The Security Guard/Supervisor on duty shall not leave the premises until his reliever reports for duty.
13. Monitor and allow authorize vehicles or person to enter the Korean Cultural Centre India premises
14. Secure all entry and exit gate doors and windows after end of the day.
15. Submit reports of daily surveillance activity and important occurrences happened during the duty.
16. To follow legal protocol before arrival of the dignitaries or guests of the Korean Cultural Centre India .
17. Respond to the alarms and to investigate and assess the situation and to inform the authorize officer of the Korean Cultural Centre India.
18. Investigate the people and not to allow any trespassers in the Korean Cultural Centre India.
19. Check surveillance camera and identify disruptions, suspicious activity and report to the authorize officer of the Korean Cultural Centre India.
20. Check the identity of the person entering the Korean Cultural Centre India., the baggage of the person will be checked thoroughly.
21.The Korean Cultural Centre reserves the right to verify that the Security Company’s staff are paid on time and in the agreed amount.
- attached file
