2025 Korean Cultural Festival Event planning and execution service BID
2025 Korean Cultural Festival Event planning and execution service BID
|
| < This contract is subject to the Clean Contract (Pledge) System > |
|
| |||||||||
|
|
|
| ||||||||||
| This contract is subject to the Clean Contract System in accordance with the "Act on Contracts to Which the State is a Party." Bidders must fully understand and agree to the contents of the Clean Contract below when submitting their bids. In the event of a violation, they shall not raise any objections to any actions taken by the contracting authority. | ||||||||||||
|
In accordance with Article 5-2 of the "Act on Contracts to Which the State is a Party," the representatives and employees of the company participating in this bid shall comply with the following Clean Contract conditions throughout the bidding, awarding, contract signing, and execution processes (including after completion or delivery). If any of these conditions are violated, they agree to accept disadvantages such as cancellation of the bid or award, or termination of the contract, and shall not raise any civil or criminal objections thereto.
1. We will not demand, promise, or accept any money, gifts, entertainment, employment (including unfair employment for relatives), or brokerage.
2. We will not engage in any acts that hinder fair competition, such as prior coordination of bid prices or collusion to ensure a specific person wins the bid.
3. We will not seek or receive specific information related to the bid or contract through improper solicitation or recommendations that interfere with fair performance of duties.
4. In the event of a violation of Article 4-2, Paragraph 1, Subparagraph 2 of the Enforcement Decree of the "Act on Contracts to Which the State is a Party," we shall pay the following compensation amounts: Bidder: 5% of the bid amount Contractor: 10% of the contract amount ※ Unfair Conduct Reporting Channels
|
| |||||||||||
1. Bid Overview
ㅇBid Title: 2025 Korean Cultural Festival Event Planning and Execution Service
ㅇ Project Description: Refer to the Request for Proposal (RFP)
ㅇ Execution Period: From contract signing until November 30, 2025
ㅇ Estimated Budget: INR 48,00,000
※ Project Inquiries: Korean Cultural Centre India (E. performance@koreanculture.in)
2. Proposal and Bid Submission
ㅇ Submission Deadline for Proposal and Price Bid: By 24:00 on August 6, 2025
※ The bid price must include VAT.
(For VAT-exempt companies, the contract will be signed based on the proposed price excluding VAT.)
ㅇ Bid Submission Address: performance@koreanculture.in (Email submissions only)
※ To avoid delays or errors such as late submission or missing files, please submit well before the deadline.
※ Submissions through any channel other than performance@koreanculture.in will not be accepted.
3. Bidder Selection Method
ㅇBidding Type: Open Competition / Lump-Sum Bid
ㅇ Contract Method: Negotiated Contract (Based on Article 43 of the Enforcement Decree of the State Contract Act)
a. Evaluation Method: Combined evaluation of proposal (technical) and price (Proposal:Price = 80:20)
※ In the case of a single bidder, selection will be made after an adequacy assessment.
※ The result of the selection will be notified individually.
4. Eligibility Requirements
ㅇ Must be a qualified bidder under Article 12 of the Enforcement Decree and Article 14 of the Enforcement Rules of the "Act on Contracts to Which the State is a Party," and must have completed bid registration with the required documents.
ㅇ Must not fall under any disqualification as per Article 14 of the "Regulations on the Operation of Contract Affairs of Other Public Institutions," Article 27 of the "Act on Contracts to Which the State is a Party," or Article 76 of its Enforcement Decree, such as being clearly deemed to hinder fair competition or proper contract performance or being designated as a dishonest contractor.
ㅇ Must have submitted the bid application form.
ㅇ Must be a business entity with the capability and experience to carry out the relevant project.
ㅇ As of the registration date, must not have any disqualifications under relevant regulations, such as business suspension or being designated as a dishonest business.
※ Bids submitted by those who do not meet the above qualifications will be considered invalid.
5. Consortium Bids: Not allowed
6. Required Documents for Participation and Proposal Submission
Submission Category | Required Documents |
| |
Bid Participation Application | Request for Proposal (RFP) Appendix IV Format |
designated format Submit scanned copy | |
Business Registration Certificate, Copy of Business Representative’s ID | |||
Proposal Documents | Technical Proposal | Proposal (Appendix Format) |
and One redacted copy (company information removed version) |
Price Proposal | Detailed Cost Breakdown | ||
Supplementary Documents | General Information and History (Appendix Format) | ||
Summary of Participating Personnel (Appendix Format) | |||
Participating Personnel Resume Details (Appendix Format) | |||
Other Required Documents | Consent Form for Collection, Use, and Provision of Personal Information (Appendix Format) | One original copy | |
Service Participation Confirmation and Compensation Commitment Form (Appendix Format) (If applicable)(To be completed and submitted if any participating personnel are external, such as freelancers) | |||
※ In the redacted copy, all information that could identify the proposing company—such as company name, CI (corporate identity), and representative's name—must be removed from both the cover and contents. (Failure to do so may result in disadvantages during evaluation.)
※ For bid and proposal preparation, refer to the appendix forms in the Request for Proposal (RFP).
※ If the “Bid Participation Application” under the submission category is not submitted, the proposal will not be accepted.
※ All submitted documents must have been issued by the day before the bid deadline and must be within their valid period. Documents that have expired as of the bid deadline will not be accepted.
7. Bid Invalidation
ㅇIf the bidder falls under Article 39 of the Enforcement Decree and Article 44 of the Enforcement Rules of the "Act on Contracts to Which the State is a Party" - i.e., a person not qualified to participate in the bid
ㅇ If the selected bidder fails to sign the contract within the specified period
ㅇ If, prior to this bid, the bidder had a service contract with the Korean Cultural Centre India or the Ministry of Culture, Sports and Tourism and was evaluated as having failed to perform it faithfully
8. Other
ㅇ If any of the submitted documents are found to contain false or exaggerated information
(e.g., monthly personnel participation rate exceeding 100%), the proposal may be excluded from evaluation, the bid may be invalidated, and the contract may be terminated. In such cases, the bidder shall be liable for any resulting damages and will be restricted from participating in Korean Cultural Centre projects for one year.
＊Regarding Calculation of Personnel Labor Costs
- Personnel participating in this service must have a monthly participation rate of at least 30% during the contract period (non-participation months should be calculated as 0%), and their total participation across all projects must not exceed 100%.
ㅇ The Execution Plan in Section III (Project Management) of the Proposal Guidelines must be completed (refer to the RFP template)
ㅇ Submitted proposals cannot be modified or supplemented without the approval of the Cultural Centre, and all costs related to the proposal shall be borne by the bidder.
ㅇ If the proposal (electronic file) is not received by the server before the deadline (including cases where the designated submission method is not used) or if there are issues with the attached files, it will be considered as not submitted. In such cases, the bid will be deemed invalid.
ㅇ If necessary, supporting documents for the proposed content may be requested, and the proposer must comply.
ㅇ All research data and deliverables produced through the execution of this project shall be the property of the Korean Cultural Centre India and may not be provided to third parties or used for purposes other than this project without the Centre's approval.
ㅇ A Non-Disclosure Agreement (NDA) must be submitted at the time of contract signing.
ㅇ The above announcement details are subject to change based on the circumstances of the Korean Cultural Centre India.
ㅇ Contact Information
- For project-related inquiries: Korean Cultural Centre India E. info@koreanculture.in
Announced as above
July 28, 2025
Director of Korean Cultural Centre India
- attached file
